Account Determination

Account Determination

In SAP MM, procurement process involves cost of goods and services that needs to be paid to vendor by an organization. The cost being paid must be posted in an organization necessarily in a correct general ledger (G/L) account. Every time during procurement to remember the correct G/L account is an impossible thing. So, in SAP system some configuration for account determination is done so that system will automatically determine the correct G/L account that needs to be posted. G/L account is posted when goods receipt is done as well as during clearing invoice verification. Account determination deals with the following terms which are as follows.

• Define Valuation Control
• Group together Valuation Areas
• Define Valuation Classes
• Configure Automatic Posting

Define Valuation Control

Valuation areas can be grouped together and can be assigned to one grouping code if they belong to same G/L account. For example different plants under one company code can be assigned same valuation grouping code and vice versa. Before this, valuation grouping code must be activated and this can be done by following the below steps.

Path to Activate Valuation Grouping Code:

IMG => Materials Management => Valuation and Account Assignment => Account Determination => Account Determination without Wizard => Define Valuation Control

TCode: OMWM

On Display IMG screen select Define Valuation Control execute icon by following the above path.

Select Valuation grouping code active tab. Click on save. Valuation grouping code is now activated.

Group together Valuation Areas

In valuation grouping, valuation area and valuation grouping code are assigned to company code. This can be done by following the below steps.

Path to Define Valuation Area and Valuation Grouping Code:

IMG => Materials Management => Valuation and Account Assignment => Account Determination => Account Determination without Wizard => Group Together Valuation Areas

TCode: OMWD

On Display IMG screen select Group Together Valuation Areas execute icon by following the above path.

Here you can define valuation area with grouping code and assign them to a company code. Click on save. Valuation area and valuation grouping code are now defined for a company code.

Define Valuation Classes

Valuation class categorizes the G/L account on the basis of material type. For example raw material will have different G/L account than the finished material as the cost will be different in both the cases. Account reference is also maintained along with valuation class. Account reference and valuation class can be defined by following the below steps.

Path to Define Account Reference and Valuation Class:

IMG => Materials Management => Valuation and Account Assignment => Account Determination => Account Determination without Wizard => Define Valuation Classes

TCode: OMSK

On Display IMG screen select Define Valuation Classes execute icon by following the above path.

Select Account Category Reference tab.

Select New Entries icon.

Provide name of ARef(Account reference) along with its description.

Now go to same screen and select Valuation Class tab.

Select New Entries icon.

Provide name of valuation class, ARef(Account reference) and description of valuation class.

Now go to same screen and select Material Type/Account Category Reference.

Here you can map material type with ARef(Account reference). Click on save. G/L account can be now posted for different material types.

Configure Automatic Posting

G/L account is automatically determined for each of the transaction. This happens because automatic posting are configured in SAP system. Automatic posting can be configured by following the below steps.

Path to Configure Automatic Posting:

IMG => Materials Management => Valuation and Account Assignment => Account Determination => Account Determination without Wizard => Configure Automatic Postings

TCode: OMWB

On Display IMG screen select Configure Automatic Postings execute icon by following the above path.

Select Account Assignment.

Here you can maintain the transaction for which automatic account determination is there. Click on save. Automatic posting is now configured for the transactions.

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