Posting Period

Posting Period

SAP ERP systems were designed so that business can be conducted in an efficient way. Various documents like purchase order, request for quotation, goods receipt are essential documents in a business. These documents need security i.e. if any of documents is posted incorrectly then business can be affected at various concern levels. So, to secure these documents we have a concept of posting period. Posting period means it will allow you to post and make changes in the documents only in a specific time period. Sometimes you will get error like posting allowed only in this time period for a certain company code. This means for a particular company code posting period is maintained and posting to that document is only allowed within that period. Posting period for a company can be defined using five fields which are as follows:

• Maintain Fiscal Year Variant
• Assign Fiscal Year Variant to Company Code
• Define Variants for Open Posting Periods
• Assign Variant to Company Code
• Open and Close Posting Periods

Maintain Fiscal Year Variant

Fiscal year variant is the time period during which financial statements are withdrawn for the company. Different companies have different fiscal years. Fiscal year variant can be maintained by following the below steps.

Path to maintain Fiscal Year Variant:

Financial accounting => Financial Accounting Global Settings => Ledgers => Fiscal Year and Posting Periods => Maintain Fiscal Year Variant

TCode: OB29

On display IMG screen select Maintain Fiscal Year Variant execute icon by following the above path.

Select New Entries Icon.

Provide the name of fiscal year variant along with the description and number of posting. Click on save. A new Fiscal Year Variant will be created.

Assign Company Code to Fiscal Year Variant

Fiscal year variant needs to be assigned to company code. Fiscal year variant can be assigned to company code by following the below steps.

Path to Assign Company Code to Fiscal Year Variant:

Financial accounting => Financial Accounting Global Settings => Ledgers => Fiscal Year and Posting Periods => Assign Company Code to Fiscal Year Variant

TCode: OB37

On display IMG screen select Assign Company Code to Fiscal Year Variant execute icon by following the above path.

We can view existing assignment and also we can change accordingly. Click on save. Fiscal Year Variant is now assigned to company code.

Define Variants for Open Posting Periods

Variants for open posting periods can be defined by following the below steps.

Path to Define Variants for Open Posting Periods:

Financial accounting => Financial Accounting Global Settings => Ledgers => Fiscal Year and Posting Periods => Posting Periods => Define Variants for Open Posting Periods

TCode: OBBO

On display IMG screen select Define Variants for Open Posting Periods execute icon by following the above path.

Select New Entries Icon.

Enter the name of variant. Click on save. A new Variant will be created for open posting periods.

Assign Variant to Company Code

Variant needs to be assigned to company code. Variant can be assigned to company code by following the below steps.

Path to assign Variant to Company Code:

Financial accounting => Financial Accounting Global Settings => Ledgers => Fiscal Year and Posting Periods => Posting Periods => Assign Variants to Company Code

TCode: OBBP

On display IMG screen select Assign Variants to Company Code execute icon by following the above path.

We can view existing assignment and also we can change accordingly. Click on save. Variant is now assigned to company code.

Open and Close Posting Periods

Posting period means it will allow you to post and make changes in the documents only in a specific time period. Open and close posting periods can be maintained by following the below steps.

Path to Open and Close Posting Periods:

Financial accounting => Financial Accounting Global Settings => Ledgers => Fiscal Year and Posting Periods => Posting Periods => Open and Close Posting Periods

TCode: OB52

On display IMG screen select Open and Close Posting Periods execute icon by following the above path.

Select New Entries Icon.

Provide name of variant, account details and year allowed for posting. Click on save. Posting Period is now maintained for the variant.

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